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["Data Management Plan Template for APHL/CDC Cooperative Agreement"]
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["This DMP template facilitates documentation of information required by the Additional Requirement – 25: Data Management and Access in a CDC/ATSDR Notice of Funding Opportunity (NOFO) for any grant or cooperative agreement. "]
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["Background:"]
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["A DMP should be developed during the project planning phase prior to the initiation of collecting or generating public health data and regularly updated as plans evolve.  Public health data means digitally recorded factual material commonly accepted in the scientific community as a basis for public health findings, conclusions, and implementation.  It does not include grantee progress reports, administrative data, preliminary analyses, drafts of scientific papers, plans for future research, reports, communications with colleagues, or physical objects, such as laboratory notebooks or specimens.  In most cases, acquisition of secondary data does not require a DMP.  "]
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["DMP is a living document that should be updated annually or when a major change takes place. Use “To be determined” if you cannot determine some of the information at the time of submission.  Final DMPs should be provided to CDC/ATSDR at the conclusion of the federal funding. CDC will review the DMP for completeness and quality at the time of application submission, when DMP is finalized post award, at least annually during Years 2-5,  and as part of the final report at the end of Year 5."]

{"sheet":"DMP Glossary","index":1,"n_rows":55,"n_cols":2,"rows_kept":55,"cut":false,"hidden":false,"merged":[[19,0,37,0],[38,0,42,0]]}
["Field","Definition/Instruction"]
["CoAg Year"]
["Category","The type of data collection (data repository, document review, focus group, survey). Note: For Y02, data fields have been added according to release of data for both the Y01 and Y02 EPMP. Also please note that most of the individual data collections are part of the EPMP. "]
["Program Name","Provide Program Name, e.g,. FLS, Infectious Disease…"]
["Project Name/Activity Number","Project Name: Refer to project name under the program. This should be consistent with the existing project name on work plan, APR and budget. \nActivity Number: Refer to the activity describing the dataset within the associated APR and work plan. "]
["Dataset Title","Actual name of the data collection (ex. survey title, focus group title, resource title). For Y01, refer to the revised work plans in each focus area. For Y02 and beyond, refer to planned activities in the proposed work plans for each focus area.\nThe title will be hyperlinked with the actual Activity Cell in the Work Plan. "]
["DMP Required?"," Answer \"yes\" if DMP is required; answer \"no\" if DMP is not required. "]
["If DMP Not Required, Provide Justification","Provide an explanatory description on reasons the dataset is not considered public health data (e.g., administrative dataset, secondary data, etc.)"]
["Phase","New application, Continuation application, or Final report (need to add the last item)"]
["Anticipated Data Collection Start Date","data collection start date: mm/yyyy"]
["Anticipated Data Collection End Date","data collection end date: mm/yyyy"]
["Data Collection Methods","Enter how info, data or bio-specimens will be collected, including the standards used for data collection."]
["Will Personally Identifiable Information (PII) Be Captured?","Answer yes if any information collected could be used to identify a subject (PII means information that can be used to distinguish or trace an individual's identity, either alone or when combined with other personal or identifying information that is linked or linkable to a specific individual. The 18 HIPAA identifiers including name, address, phone number, and social security number are considered PII.)"]
["If PII is captured, describe procedure for protection","If yes, describe procedures for the protection of personally identifiable information (PII)"]
["Spatiality","Enter the geographic location where the project is conducted or the data will be collected"]
["Data Owner","Program Director or Program Staff who is responsible for the project"]
["Data Owner Contact Information","APHL Data Owner’s email address"]
["Data Steward/Custodian","Include the name of the data steward or data custodian. "]
["Data Steward/Custodian Contact Information","Provide email address for designated Data Steward(s) or Custodian(s)"]
["Public Access Levels","<The degree to which the data collected as part of this project could be shared or made publicly available. Projects can have multiple datasets or different data elements within a single dataset that adopt different levels of data access.>"]
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[null,"☐ Public release – individual data"]
[null,"(De-identified individual level data will be made publicly available without restrictions; data steward no longer controls data. This should be the default selection unless justified otherwise.)"]
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[null,"☐ Public release – aggregate data"]
[null,"(De-identified aggregate/summary data will be made available to public without restrictions.)"]
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[null,"☐ Restricted data sharing"]
[null,"(Data is available upon request and approval. Data sharing is restricted by use restrictions or data use agreement; Provide the data use restrictions or the data use agreement template.)"]
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[null,"☐ Restricted data access"]
[null,"Data sharing agreements"]
[null,"- With APHL members"]
[null,"- With CDC and other federal agencies"]
[null,"- With other stakeholders"]
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[null,"☐ No data release/sharing"]
[null," "]
["If no Data Release/Sharing","☐ Jurisdiction owns the data with protections under their laws and regulations"]
[null,"☐ Not sharable due to dual use research or dual use research of concern"]
[null,"☐ Not sharable due to protection of intellectual property or trade secrets"]
[null,"☐ Removal of identifiers renders the remaining data of no value"]
[null,"☐ Other (specify)"]
["Data Access Level Justifcation","Provide an appropriate justification for all selected data access levels. If you select multiple data access levels, please specify which data/data elements fall under each access level and why."]
["Access Rights/Restrictions","Include information regarding access or restrictions based on privacy, security, or other policies of the owner of the data."]
["Data Release","If applicable, provide estimated date(s) of data release, data release format, and external access/download information."]
["Expected Use of Findings/Results and their impact","A brief description of how data will be analyzed and used to contribute to project activities, outcomes, and performance measures."]
["Data Management Protocol","The data management processes from start to finish should be briefly outlined and described here. Answer should reflect the \"life-cycle\" of the data. "]
["Data Storage Protocol","Provide a brief description with reference to physical location(s) or system(s) where data will be housed."]
["Archiving and Long Term Preservation of Data","Plans for archiving and long-term preservation of the data."]
["Additional Information","To include comments if the data collection or the publication of results are delayed, and update timelines accordingly. "]
["Update? ","Answer \"yes\" if an item needs an update, such as an element from a previous year that has undergone a revision; answer \"no\" if there is no update.  Please note that items that recur every year, such as surveys, should have a separate line item for each year in the DMP. "]
["Update Detail","Provide a brief description if update made or needed. All updates should also be detailed in the \"Supporting Narrative\" for that element on the APR for the current year; do not revise a previous APR. "]
["Final Publication Title and Associated Hyperlink(s)\naphl.org, peer review journals, etc","Include the title and citation of any relevant publication. Plan for final publication or storage site of the data. Include hypelinks to the publication or data. (if plans exist record them here.)"]
["Publication Date \nMM/YY","To provide publication date"]

{"sheet":"DMP template","index":2,"n_rows":424,"n_cols":32,"rows_kept":424,"cut":false,"hidden":true,"merged":[[0,0,0,3]]}
["Click Y5 DMP Glossary tab to access the instruction"]
["CoAg Year","Category","Program Name","Project Name/Activity Number\n(the project title must align with the budget categories/refer to work plan or APR) ","DMP Required?","Dataset Title","If DMP Not Required, Provide Justification","Phase","Anticipated Data Collection Start Date MM/YYYY","Anticipated Data Collection End Date\nMM/YYYY","Data Collection Methods","Will Personally Identifiable Information (PII) Be Captured?","If PII is captured, describe procedure for protection","Spatiality","Data Owner","Data Owner Contact Information","Data Steward/Custodian","Data Steward/Custodian Contact Information","Public Access Level(s)","Data Access Level Justification","Access Rights/Restrictions","Data Release\n","If no Data Release/Sharing","Expected Use of Findings/Results and their impact","Data Management Protocol","Data Storage Protocol","Archiving and Long Term Preservation of Data","Additional Information\nInclude comments if the data collection or the publication of results are delayed, and update timelines accordingly.","Update? \n(yes/no)?","Update Detail","Final Publication Title and Associated Hyperlink(s)\naphl.org, peer review journals, etc.  ","Publication Date\nMM/YYYY"]
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[null,"END"]

{"sheet":"Key","index":3,"n_rows":46,"n_cols":1,"rows_kept":46,"cut":false,"hidden":true,"merged":[]}
["DMP Required?"]
["DMP Required"]
["DMP Not Required"]
[]
[]
["Categories"]
["Survey"]
["Focus Group"]
["Document Review"]
["Data Repository"]
["Other"]
[]
[]
["Phase of Project"]
["New Application"]
["Continuation"]
["Final"]
[]
["PII"]
["Yes"]
["No"]
[]
["Public Access Level(s) "]
["Public Release - Individual Data"]
["Public Release - Aggregate Data"]
["Restricted Data Sharing"]
["Restricted Data Access"]
["No Data Release/Sharing"]
[]
["Primary Focus Area Lead"]
["EH"]
["FLS"]
["FWETD"]
["ID"]
["Info"]
["NBSG"]
["PHPR"]
["QSS"]
["WD"]
[]
["No Data Release/Sharing"]
["Jurisdiction owns the data with protections under their laws and regulations"]
["Not sharable due to dual use research or dual use research of concern"]
["Not sharable due to protection of intellectual property or trade secrets"]
["Removal of identifiers renders the remaining data of no value"]
["Other (specify)"]